Asset Information

Please provide the name of the primary contact for this Virtual Event.

The Digital Services team will use this email address to contact you throughout project delivery and to confirm when the project has been completed.

What charity, not-for-profit, corporate or other organisation do you work for?

Please provide the full name of the person at Blackbaud / JustGiving who supported you in the purchase of this package.

e.g. 1K a Day, Big Bike Ride...

When does your event acquisition begin?

*Remember that it will take a minimum of thirty (30) full working days to deliver your website from receipt of assets.

Your event acquisition launch date should be 30+ days after asset delivery.

When will the event start? If this is a fitness event, this will also be the day your participants will start tracking their fitness.

When will the event end? This is the day that your fundraisers will stop tracking fitness or when fundraising is expected to end.

Are fundraisers expected to track a fitness activity as part of this event?

What fitness activities you will be asking your fundraisers to complete? E.g. walk, run, cycle, swim...

How do you want to track and display fitness? E.g. miles, KMs, steps etc

What is the individual fitness target for each user during the event? We will set the fitness target for the event so all fundraisers have something to aim for.

Do you want your users to be able to edit their fitness target?

We need a JustGiving campaign to connect your Virtual Event to. This enables us to create fundraising pages connected to the campaign, send emails to your fundraisers about the event and aggregate the event fundraising and fitness totals.

If you are a corporate or other organisation fundraising on behalf of a charity or non-profit, we will reach out to the charity on your behalf if you have not done this already. Please note that this will extend the project delivery timeframe and we will discuss this with you upon receipt of your assets.

If we do not receive a campaign URL, we will not start project delivery until we receive this information.

For more information, please read the JustGiving help article about creating a Campaign page.

We need a JustGiving event ID to connect your Virtual Event to. This enables us to create fundraising pages connected to the campaign, send emails to your fundraisers about the event and aggregate the event fundraising and fitness totals.

If you are a corporate or other organisation fundraising on behalf of a charity or non-profit, we will reach out to the charity on your behalf if you have not done this already. Please note that this will extend the project delivery timeframe and we will discuss this with you upon receipt of your assets.

If we do not receive an event ID, we will not start project delivery until we receive this information.

For more information, please read the JustGiving help article on getting your event ID.

If you do not want a custom domain, we will provide you with a URL (e.g. https://yourwebpage.blackbaud-sites.com).

If you are choosing to have a custom domain, we will be in touch during project delivery to set your domain up.

There will be two stages to complete the set up, and you will need your IT team or tech team on hand to assist.

As best practice, Blackbaud recommends you add a GTM container to your website so you can track your website traffic and conversions easily.

For more information on what a GTM container is and how to set one up, please view our guide.

If you have supplied a GTM container to be added to the website, which collects user data, Blackbaud will add a link to your Cookie Policy in the website footer and in the Cookie banner on the website.

Blackbaud will add a link to your Privacy Policy in the website footer.

Blackbaud will add the Terms and Conditions to your website, either on the landing page or, if you have a multipage site, on the registration form.

Blackbaud will ensure the guidelines are followed to keep your website as close to your brand as possible.

Mock-ups provide a useful starting point and guide if supplied.

By default, Blackbaud websites use Arial font for all header and body copy.

For accessibility, ensure the fonts you provide are clear and easy to read. The most accessible fonts include: Arial, Century Gothic, Calibri, Helvetica, Tahoma and Verdana. All of these are 'Sans Serif' fonts and these fonts, or fonts like these, should be used for body copy as best practice.

Please supply your preferred hexadecimal codes to be used on section headings, buttons and widgets.

When providing your colours, consider accessibility for your users and ensure there is adequate contrast between the colours you're supplying. This article explains contrast and accessibility well.

Please supply as a PNG / JPEG file on a transparent background - any width x 120px.

The logo will sit in the top left corner of the website, on the navigation bar.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

You will need to supply both desktop and mobile website landing page or homepage banners. You should supply two (2) differently sized banners.

For desktop, please supply as a high resolution PNG / JPEG file - 1480px wide by 450px high.

For mobile, please supply as a high resolution PNG / JPEG file - 1480px wide by 750px high.

The banner you select for your landing page or homepage will be the first thing your fundraisers see when they visit the website, so make it count!

Blackbaud recommends that two (2) banners are supplied for mobile optimisation purposes. A lot of traffic to websites comes via mobile, so it's important to cater to that audience.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

Not sure where to start? The main copy should tell your participants everything they need to know about the event. Where possible, try to relate back to your key cause messaging and cover off the most important questions:

What? What is the event/challenge you are asking your participants to do?

How? How does your participant get involved?

Why? Why is this event important to your cause?

Who? Are you trying to connect with a particular audience?

When? Does the event take place over a particular time period?

Where? Does the event take place somewhere specific, or can participants join virtually wherever they are in the world?

Please supply as YouTube or Vimeo embed URLs.

Please supply as high resolution PNG or JPEGs of any size.

Blackbaud recommends adding at least 2-3 additional images on your homepage or landing page. Images and infographics engage your audience and break up copy, so the homepage or landing page is not one big block of writing.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

Examples: Sponsor logos, additional downloads etc. If providing images, make sure they are high resolution PNG or JPEG files.

Make sure you include all headings, breaks and body copy. Please clearly label each piece of copy with the content page it should go on.

Upload the copy that you would like to appear on your content pages (listed in the previous question). There is no word limit, but try to be concise and stick to your event and cause key messaging.

Please note: If we do NOT receive copy or other assets for one or more of the internal content pages, Digital Services will assume those pages are not required and will NOT build them. There will be NO opportunity to add those pages during the feedback round.

You should supply two (2) differently sized banners for each page.

For desktop, please supply as a high resolution PNG / JPEG file - 1480px wide by 300px high.

For mobile, please supply as a high resolution PNG / JPEG file - 1480px wide by 500px high.

The banner you select for your content pages will be the first thing your fundraisers see when they visit that page, so make it count!

Blackbaud recommends that two (2) size banners are supplied for mobile optimisation purposes. A lot of traffic to websites comes via mobile, so it's important to cater to that audience.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

Please supply as high resolution PNG or JPEGs of any size.

Blackbaud recommends adding at least 4-5 additional images across your website. Images and infographics engage your audience and break up copy, so the content pages will not have big blocks of writing.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

Please note: If we do NOT receive copy or other assets for one or more of the internal content pages, Digital Services will assume those pages are not required and will NOT build them. There will be NO opportunity to add those pages during the feedback round.

If you are having a Resource page on your Multipage website, please provide the resources for this page.

Examples: Sponsor forms, social sharing content etc. If providing images, make sure they are high resolution PNG or JPEG files.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

What is the individual fundraising target?

This will be used to set a target on fundraising pages for each user. If you'd prefer users to set their own fundraising targets, there is space in the submission form for this option too.

Please supply as a high resolution PNG / JPEG file - 1480px wide by 450px high.

The banner you select for your fundraising page will be the first thing your fundraisers see when they visit their fundraising page, so make it count!

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

Please supply as a high resolution PNG / JPEG files - 640px wide by 640px high.

This will appear when a fundraiser does not upload their own profile picture.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

No more than 100 words, to be supplied in a clearly labelled Word document.

You can supply separate custom assets for the team pages. If you do not, the team will re-use the banner and profile picture supplied for the custom fundraising pages.

Banner: Please supply as a high resolution PNG / JPEG file - 1480px wide by 450px high.

Default Profile Picture: Please supply as a high resolution PNG / JPEG files - 640px wide by 640px high.

For accessibility, please supply alt text for each image supplied. This is so that screen readers can 'read' the image to any users who may be partially sighted or blind. This website provides more information on alt text and its importance.

We can add up to eight (8) milestone badges to your custom fundraising page if required. If you do not want to supply milestone badge assets, the Digital Services team will use the default badge designs that they have available.

Please supply as a high resolution PNG / JPEG files - 600px wide by 600px high.

The badges include:

• 1st donation received
• 1st fitness activity logged
• profile picture uploaded
• page story updated

EITHER:

• percentage of distance milestone e.g. 50%, 100% of distance complete
• percentage of fundraising milestone e.g. 50%,100% of fundraising complete

OR:

• fixed distance milestones e.g. 10km, 50km complete etc
• fixed fundraising milestones e.g. £50, £100 raised etc

If you are letting fundraisers select their own fitness and fundraising targets, we recommend you select 'percentage of goal' badges, as these will trigger for any target selected by the fundraiser.

Fixed target badges work best when fundraisers have their fitness and fundraising targets set for the event and they cannot edit those.

Supply three (3) additional questions you would like on the registration form.

Answer formats for questions on the registration form include:

• text boxes
• dates
• drop downs
• tick boxes
• labels

Please supply the question, any responses (if using a drop down menu) and indicate what format you'd like fundraisers to answer in e.g. text box, tick box etc.